Grilld is dedicated to transforming the interview landscape with advanced tools that prepare candidates for success.
Please reach out to us at support@grilld.io if you have any questions!
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1. To add a new candidate, simply click the '+' icon located in the candidates tab of your dashboard.
2. Enter the candidate's name and upload their CV. Grilld will automatically extract their current title and relevant details from the CV.
3. Once uploaded, the candidate will appear as a new entry in the candidates tab, where their information is easily accessible.
4. You can view the candidate's CV at any time by clicking the 'CV' button next to their entry.
1. For each candidate, you have the option to assign them to a specific role. Begin by clicking 'Assign Role' in the candidate's entry.
2. A list of all roles created by you, the recruiter, will be displayed.
3. Browse through the roles and select the one that best fits the candidate’s profile.
4. Once a role is assigned, it will be linked to the candidate’s entry, ensuring organized tracking.
1. To delve deeper into a candidate's profile, locate the 'Candidate's Page' button in their entry.
2. Clicking this button will redirect you to a dedicated page for the candidate. You can share this page with the candidate.
3. On this page, you’ll find detailed information, including interview notes and progress.
4. You can also use this page to share specific details directly with the candidate, ensuring transparent communication.
1. Each candidate’s entry will display a list of assigned roles, with each stage represented as a button.
2. To change a candidate’s current stage, click on the stage button and select the desired stage from the dropdown menu.
3. This feature enables recruiters to smoothly transition candidates through different stages of the recruitment process.
4. Efficient stage management ensures that candidates are evaluated and progressed appropriately.
1. To add a new role, navigate to the roles section and click the 'Add Role' button.
2. Provide essential details: the title of the role, the company's name, and a detailed job description in the provided text field.
3. Once these details are submitted, Grilld will create a new entry for the role in your dashboard.
4. This entry can be referenced and assigned to candidates, streamlining the process of matching roles with potential applicants.
1. Within each role, you can add various stages to outline the recruitment process. Click 'Add Stage' in the role's entry to start.
2. For each stage, input a title, a brief overview of what the stage entails, and themes of past interview questions.
3. These details help generate tailored notes and future mock interviews, ensuring candidates are well-prepared.
4. The addition of stages creates a structured and transparent roadmap for both recruiters and candidates.
1. After creating stages, you can manage and modify them to suit evolving recruitment needs.
2. To edit a stage, locate the specific role and click on 'See Details' next to the stage you wish to modify.
3. You can update the stage's overview and interview themes as required.
4. This flexibility allows for dynamic adjustments, ensuring that each recruitment stage remains relevant and effective.
1. Editing existing roles is straightforward. Access the role you want to modify and click the 'Edit Role' option.
2. Update the role's title, company name, or job description as needed to reflect current requirements.
3. Any changes made will be immediately reflected in the role's entry on the dashboard.
4. This feature allows recruiters to keep role descriptions up-to-date, ensuring accurate candidate-role alignment.
1. Access Roles Tab: Navigate to the 'Roles' tab to see a list of roles you're managing. This central hub is your starting point for adding new stages to any role.
2. Initiate Stage Addition: Click the 'Add Stage' button beneath the desired role to begin the process of creating a new stage, setting the stage for detailed customization.
3. Set Stage Title: Provide a descriptive title for the new stage, such as "Initial Screening" or "Technical Interview," to clearly define its purpose within the recruitment process.
4. Save Stage: Press 'Save' after detailing the stage to incorporate it into the role’s workflow. This makes it an official part of the candidate's evaluation journey.
1. Stage Title Input: When creating a stage, the title you choose serves as the first indicator of the stage's focus, guiding candidates and recruiters on what to expect.
2. Overview Prompt: This prompt helps the AI understand the nature of the interview—whether it's CV-based, technical, or a mix, influencing the content generation towards the intended direction.
3. Themes Prompt: Through the themes prompt, you inform the AI about specific subjects, skills, or competencies the stage should cover, allowing for more targeted preparation materials.
4. Utilizing Prompts for Precision: Both prompts are crucial for tailoring the AI-generated content to match the stage's objectives, ensuring candidates receive relevant materials for their preparation.
1. Include Job Description: This option allows the inclusion of the job description in content creation. While it can provide context, it's recommended to use judiciously to maintain content focus.
2. Include CV: Selecting this checkbox ensures the candidate's CV is considered in the AI-generated content, making the preparation more personalized and relevant to their profile.
3. Include Candidate Feedback: This feature adjusts the preparation content based on feedback from candidates who have completed the stage, enhancing the relevance and effectiveness of the materials.
4. Strategic Selection: Each checkbox offers a strategic way to tailor the AI-generated content, balancing between providing comprehensive context and maintaining a clear focus on relevant skills and attributes.
1. Material Preview on Screen: After generating content using the prompts and customization options, you'll see a preview on the right side of the screen, allowing for a thorough review before finalization.
2. Regeneration Option: If the initial content doesn't fully meet your expectations, you have the option to regenerate it, refining the material until it aligns with the stage's objectives.
3. Saving the Stage: Once satisfied with the generated content, clicking 'Save' not only saves the stage but also integrates it into the role, marking it ready for use in the recruitment process.
4. Assignment to Candidates: With the stage saved, you can then assign it to candidates, utilizing the tailored content to guide their preparation and ensure a thorough evaluation based on the role's specific requirements.
1. Open Roles Tab: Begin by going to the roles tab on the platform. This section contains all the roles you're involved with.
2. Details of the Role: Click on the 'Details' button for the specific role you're interested in modifying. This will bring up the role's comprehensive information.
3. Editing Mock Interview Content: In the details view, find the stage you want to adjust. Here, you'll see the original prompts, input parameters, and AI-generated notes along with sample mock interview questions.
4. Regenerate Content: Adjust the inputs as needed and click 'Generate' to see new sample mock interview questions and notes. This allows you to preview the changes as if you were setting it up for the first time.5
5. Save Updates: After reviewing and being content with the new mock interview questions and notes, click 'Save'. The notes will be updated immediately, and the changes to mock interviews will be implemented in future sessions.
1. Navigate to Role Tabs: Start by accessing the roles tab within the platform to find the list of roles you're managing.
2. Accessing Recruiter Notes: Within the role's tab, locate and click on the 'Details' button of teh appropriate stage. A popup will appear showcasing the AI-generated recruiter notes.
3. Editing Notes: You can now freely edit the recruiter notes in the popup. Make adjustments to ensure the notes accurately reflect the role's requirements and the qualities sought in candidates.
4. Saving Changes: Once you're satisfied with the edits, save your changes. The updated recruiter notes will now be applied and visible to others accessing the role.
1. To remove a candidate from your list, simply locate their entry and click the small 'x' icon in the top right corner.
2. To delete an entire role or a specific stage within a role, click the 'x' icon located in the top right corner of the respective entry.
3. If you need to delete a role assignment for a candidate, find the role listed under the candidate's sub-rows and click the 'x' icon.
1. When a recruiter clicks on the candidate's page link, it opens in a new tab, displaying a detailed profile that can be shared with the candidate.
2. This page lists all assigned roles to the candidate, arranged in neatly organized rows.
3. Each row showcases the role title, the current stage assigned, and key skills expected to be assessed.
4. This page serves as a comprehensive overview for candidates, preparing them for the stages ahead in their interview process.
1. Within each role entry, candidates can click on 'Analytics' to review their past mock interviews.
2. The review is divided into three sections: ideal answers (general feedback), strengths (what they did well), and areas for improvement.
3. This detailed feedback helps candidates understand their performance and areas where they can enhance their responses.
4. It’s an invaluable tool for candidates to gauge their readiness and refine their interview skills.
1. The 'Notes' feature in each role entry provides AI-generated notes specific to the stage the candidate is preparing for.
2. These notes offer insights and tips tailored to the role’s requirements and the candidate's skills.
3. Candidates are encouraged to use these notes as a guide for their interview preparation.
4. This personalized approach ensures that candidates are well-informed and ready for their interviews.
1. Candidates can initiate a mock interview by clicking 'Launch' and then 'Start Interview' within their role entry.
2. The mock interview simulates real interview scenarios, testing the candidate’s responses and skills.
3. This interactive feature provides a practical experience, enhancing the candidate's preparation.
4. Engaging regularly with these mock interviews can significantly boost the candidate’s confidence and performance.
1. Assigning the Next Stage: Once a candidate completes an interview stage, proceed to assign them to the next stage. This is done through the platform where you manage candidate progression.
2. Request Feedback Option: During the assignment process, a popup will appear listing the available stages for assignment. Within this popup, locate and tick the box to request feedback from the candidate about their recent interview experience.
3. Notification to Candidate: The candidate will receive a notification on their dashboard requesting feedback. They will be prompted to share insights on what they found challenging or unexpected, and to outline the general themes of the interview.
4. Importance of Feedback: This feedback is crucial for refining the recruitment process, providing insights into the candidate's experience, and identifying areas for improvement in future interviews.
1. Navigate to Feedback Tab: Access the 'Candidate Feedback' tab on the platform to view collected feedback. This section organizes feedback by role, making it easy to find relevant insights.
2. Review Role-Specific Feedback: Each role has its own card within this tab. Click on a card to see all feedback entries related to that specific role.
3. Detailed Feedback View: Selecting an individual feedback entry allows you to see the candidate's specific inputs and a summary of the feedback for that stage, providing valuable insights into the candidate's perspective.
4. Leveraging Feedback: Reviewing this feedback helps recruiters understand candidates' experiences and perceptions, which is instrumental in enhancing the recruitment strategy and candidate engagement.
1. Feedback Integration: If the 'Include Candidate Feedback' option was selected when creating or editing a stage, the AI uses this feedback to adjust and generate new notes for that stage.
2. Content Personalization: The AI analyzes the feedback for themes and difficulties mentioned by candidates, using these insights to tailor future interview questions and preparation materials.
3. Continuous Improvement: This process ensures that the interview content remains dynamic and responsive to candidate experiences, improving the relevance and effectiveness of preparation materials over time.
4. Strategic Content Enhancement: By incorporating real candidate feedback, the platform continuously evolves, making interviews more engaging and effective, thereby enriching the overall recruitment process.
1. The stage overview prompt is crucial for setting the context of the interview. It should accurately convey whether the stage focuses on CV overview, technical assessment, or other specific areas.
2. This prompt guides the AI in generating relevant interview questions and notes, so clarity and detail are key.
3. Include information about the nature of the interview, such as whether it is behavioral, technical, or a combination of both.
4. A well-defined stage overview ensures that the AI aligns its questions and preparation material with the interview's objectives.
1. The 'Themes of the Interview' prompt delves into the specifics, covering past interview questions and recurring themes.
2. Provide detailed examples of past questions or topics that have been significant in previous interviews for the role.
3. This information aids the AI in tailoring its mock interviews and notes to reflect real-world scenarios and expectations.
4. By focusing on past themes, recruiters can prepare candidates for the types of questions and discussions they are likely to encounter.
1. When creating prompts, be as specific and detailed as possible to guide the AI in generating accurate and relevant material.
2. Consider the level of the role, the industry, and the company culture when formulating these prompts.
3. Regularly update the prompts to reflect any changes in interview strategies or role requirements.
4. Effective prompts not only prepare candidates better but also enhance the overall quality and relevance of the interview process.
1. Continuously refine your prompts based on feedback from candidates and outcomes of the interviews.
2. Encourage recruiters to share insights on what works and what needs improvement in the prompts.
3. Use this feedback loop to adapt and evolve the prompts, making them more effective over time.
4. This ongoing refinement process ensures that the prompts remain dynamic and in tune with the evolving nature of roles and industries.
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